If you are looking for the formula to calculate your month end inventory food cost click on this link to go there: Food Cost Calculation Formula .  This page details the Excel Food Cost Calculation Tool for tracking your monthly inventory and is available to Premium Members for download.

Food Cost Calculation Tool

The Food Cost Calculation File is an excellent inventory management forms tool which helps analyze your month to month inventory.  It is an Excel file and has a separate tab (Jan. – Dec.) to track your food cost for the whole year.  Each month has the info and format listed below.  It has room for up to 23 storerooms/storage areas.  As you enter your ending inventory for each storeroom it automatically adds them together to calculate your ending inventory.  The ‘Comparison To Last Month’ box compares the changes in value for each storeroom so you can quickly see major changes (potential problems) in each area.  It also compares the difference from last month for your Beginning Inventory, Ending Inventory, Transfers, Purchases, Sales, and the difference in points on your Food Cost.  Decreases in any of these values appears in red.

The only areas you need to fill in are the areas in blue.  All the other areas are calculated for you.

In the ‘Key Markers’ area you will find automatic calculations for your Average Inventory, the amount of Inventory Used, your Inventory Turns, the percentage of change from last month in Ending Inventory, Purchases and Sales.  And there is a separate area to track your Transfers In, Transfers Out, Marketing Credit/Expense, Comps, and Unrecorded Sales.

If you have multiple venues/units then use a separate Food Cost Calculation File for each venue and name them after each venue.

System Requirements: Excel 2000 or better, Windows 98 or better.

Click on the image below to see a larger version of what a typical sheet looks like.

Food Cost Calculation File


Food Cost Calculation File’s features

The features of the Food Cost Calculation File are highlighted and explained below.  Click for larger image.

Food Cost Calculation File 2


Tracking Food Cost and Monthly Variances

The Monthly Variances area is on each month’s sheet and is for tracking various credits/debits affecting your food cost.  You can use this area to simply draw totals from other excel files.  Or you can lengthen the columns so as to add every transaction in this area.  Click image below to see what the whole page looks like.

Food Cost Calculation File 4


Premium Members can download the End of Month Foodcost Sheet
(get membership info)

Microsoft Excel required (not included)



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Hi there, for some reason the download link will not show in my any browsers chrome nor firefox. Please help me I would love test out this useful tool.


Awesome!! Thank you very much

Isis Seth

Hey I dont know if I’m looking in the right area, the beginning inventory link, and in January is missing? Please advise.

Deon Schutte

Is there any way to change the default currency?

Myint Soe

Great 1


hi david, I’m great fan of your formulas and spreadsheets. It will really help on my café which is coming very soon in here in aussie Melbourne part.I’ve watch also some of your video’s on youtube. Just want to ask about the excel on Food cost calculation tool. since my café will be opening soon how can I start from march inventory if I don’t have yet my ending inventory co’z I will be just startin’ Do I have to start on storeroom count or just on beginning nventory.I was little bet confused. what if I start this coming 1st… Read more »

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